Settings — Complete User Guide — Two Accounts Web

Comprehensive guide for every item under Settings — what each feature does, how to set it up, and how it changes the way the system behaves for you

Table of Contents

1. 1. Where Settings Lives and How It Works
2. 2. Billable Expenses
3. 3. Business Details
4. 4. Capital Subaccounts
5. 5. Cash Flow Statement Groups
6. 6. Chart of Accounts
   • 6.1 Balance Sheet
   • 6.2 Profit & Loss
   • 6.3 Creating a New Account
   • 6.4 Creating a New Group
   • 6.5 Creating Totals and Subtotals
   • 6.6 Modifying an Account or Group
   • 6.7 Deleting an Account or Group
   • 6.8 Reordering Accounts and Groups
   • 6.9 Renaming System Accounts, Inactive and Suspense
7. 7. Control Accounts
8. 8. Currencies
   • 8.1 Base Currency
   • 8.2 Foreign Currencies
   • 8.3 Exchange Rates
9. 9. Custom Fields
10. 10. Date & Number Format
11. 11. Divisions
12. 12. Expense Claim Payers
13. 13. Forecasts
14. 14. Inventory Locations
15. 15. Investment Market Prices
16. 16. Payslip Items
    • 16.1 Earnings Items
    • 16.2 Deduction Items
    • 16.3 Contribution Items
17. 17. Report Optimizations
18. 18. Reporting Categories
19. 19. Tax Codes
20. 20. Bank Rules
21. 21. Customer Dashboards
22. 22. Email Settings
23. 23. Footers
24. 24. Integrations
25. 25. Inventory Kits
26. 26. Lock Date
27. 27. Non-inventory Items
28. 28. PDF | Themes | Extensions
29. 29. Recurring Transactions
30. 30. User Permissions
31. 31. Withholding Tax
32. 32. Which Settings Appear When

1. Where Settings Lives and How It Works

Settings is the configuration area for your business.

Settings holds the actual configuration content — your accounts, currencies, tax codes, payslip items and so on. A card in Settings may be hidden until its parent tab is turned on in Customize.

When you open Settings you see a grid of cards. Each card is one feature listed in the table of contents above.

• Cards shown at full opacity already have data — the system is using that feature.
• Cards shown at faded opacity are empty — you have not set anything up there yet. Hovering brightens them.
• If you do not have permission to see a feature, its card is hidden entirely.

Clicking a card opens its own page — either a list where you can create many records (for example Divisions or Tax Codes etc) or a single form (for example Business Details or Lock Date). The rest of this guide walks through each card in the order you will see it.

2. Billable Expenses

Location: Settings → Billable Expenses

Use this when you pay for something on behalf of a customer and want to invoice that customer later, optionally with a mark-up.

What you will do

1. In Customize, make sure Customers is turned on.
2. Open Settings → Billable Expenses.
3. Tick Enabled and click Update.

How the system behaves after you enable it

Lines on purchase invoices and payments gain a field where you can choose the customer to bill. The system remembers that expense separately. When you later create a sales invoice for that customer, the unbilled expense can be pulled onto the invoice. Reports split billable cost from amounts already invoiced.

3. Business Details

Location: Settings → Business Details

This is the identity card for your business file — the name, address and country printed on every document.

There is no accounting impact. Changing the name or address updates future prints immediately; past transactions are not re-dated or re-posted.

4. Capital Subaccounts

Location: Settings → Capital Subaccounts — only when Capital Accounts is turned on in Customize

Use this to split a capital account further — for example, to track each partner's Drawings, Share Capital or Retained Profit separately within the same capital account.

After you create subaccounts, every capital transaction lets you choose a subaccount. The Balance Sheet and the Statement of Changes in Equity break down capital by subaccount.

5. Cash Flow Statement Groups

Location: Settings → Cash Flow Statement Groups — only when Bank and Cash Accounts is turned on

This defines the three standard groups used in the Cash Flow Statement: Operating Activities, Investing Activities and Financing Activities. Inside each group you create the line headings you want to appear on the statement.

Each account in your Chart of Accounts is assigned to one of these three groups and optionally to a specific group line. The Cash Flow Statement then groups all ledger movements by that assignment. You do not post directly to these groups — you assign accounts to them, and the statement follows.

6. Chart of Accounts

Location: Settings → Chart of Accounts

This is the full skeleton of your ledger. Every transaction you enter ultimately posts to an account shown here, and every report reads from here.

6.1 Balance Sheet

Groups such as Assets, Liabilities and Equity, and the accounts beneath them. For each custom account you can set:

Top groups Assets, Liabilities and Equity cannot be reordered. Other groups can be dragged into place.

6.2 Profit & Loss

Income and Expense groups, plus optional Totals and Subtotals — named intermediate lines such as Gross Profit or Operating Profit. If you do not define totals, the system shows a single Net Profit (Loss) line.

Expense groups at the top level are labeled Less: on reports. Each expense account's total is subtracted from income — this is presentation only.

6.3 Creating a New Account

You create balance-sheet and profit & loss accounts the same way — the only difference is which panel you start from.

1. Open Settings → Chart of Accounts.
2. At the top of the panel you want (Balance Sheet on the top section, Profit & Loss on the bottom section) click New Account.
3. Fill the form and click Create.

After saving the account, it appears immediately in its group's list and in every account dropdown across the system. You can post to it right away — no activation step is needed.

6.4 Creating a New Group

Groups collect related accounts — for example Marketing Expenses under Expenses, or Current Liabilities under Liabilities.

1. In Settings → Chart of Accounts, click New Group at the top of the correct panel.
2. Enter a Name and, for Profit & Loss groups, choose the Type (Income, Expense or Group). Expense groups created at the top level are labeled Less: on the Profit & Loss Statement.
3. For a sub-group, select its Parent Group. Leave blank to create a top-level group.
4. Click Create.

New groups start empty. Create accounts inside them using 6.3 or drag existing accounts into them via Reorder. Groups can be nested one level deep on the Profit & Loss section.

6.5 Creating Totals and Subtotals (Profit & Loss Only)

Totals are named intermediate profit lines on the Profit & Loss Statement — for example Gross Profit after direct costs, or Operating Profit after overheads. Subtotals are the dotted separator lines that group accounts beneath a total.

1. In the Profit & Loss Statement panel, click New Total.
2. Enter a name such as Gross Profit.
3. Save. The total appears as a bold line; accounts listed above it are summed into that line automatically based on position.

If you do not create any totals, the system shows a single Net Profit (Loss) line at the bottom. Totals do not create new ledger accounts — they are presentation rows.

6.6 Modifying an Account or Group

1. Open Settings → Chart of Accounts.
2. Find the row you want to change and click Edit on that row.
3. Update the fields — you can rename the account, change its code, move it to a different group, change its cash flow assignment, or edit the default description and tax code.
4. Click Update.

Changes are reflected immediately:

• Rename: the new name appears on all future reports and in dropdowns. Past transactions are not re-dated, but they now display under the new name. If you renamed a built-in system account, the original system name is shown struck through next to your name for reference.
• Move group: the account (and its entire history) moves to the new group on the next Balance Sheet and Profit & Loss Statement. No journal is needed.
• Code change: sorting by code in reports reflects the new code on next run.

6.7 Deleting an Account or Group

1. Open Settings → Chart of Accounts.
2. Click Edit on the row you want to remove.
3. Click Delete at the bottom of the form and confirm.

6.8 Reordering Accounts and Groups

1. Open Settings → Chart of Accounts.
2. Click Reorder icon of each account & group of the chart.
3. Drag rows up or down within their panel. You can reorder accounts inside a group and groups relative to each other.
4. Click Update to save.

The new order is reflected on every report that prints the chart — Balance Sheet, Profit & Loss Statement, Trial Balance and Cash Flow Statement. Reordering does not change any amounts; it is presentation only. Built-in top groups (Assets, Liabilities, Equity) and the Suspense account cannot be moved.

6.9 Renaming System Accounts, Inactive and Suspense

7. Control Accounts

Location: Settings → Control Accounts

Control accounts let you split a single balance-sheet line into several sub-ledgers. For example, instead of one Accounts Receivable line, you can have Customers — Retail and Customers — Wholesale.

What you will do

1. Open Settings → Control Accounts and choose the sub-ledger type (for example Customers).
2. Click New Control Account.
3. Enter a name, optional code and group, choose the cash flow grouping, and save.
4. Open the related record (for example a Customer) and assign it to the new control account in the Control Account field.

After that, the Balance Sheet, Trial Balance and General Ledger Summary show each control account as its own line, and the Chart of Accounts lists them alongside ordinary accounts. Marking a control account inactive hides it from new assignments but leaves history untouched.

8. Currencies

Location: Settings → Currencies

Use this to work in more than one currency. It has three parts: the base currency, foreign currencies, and the exchange rates that link them.

8.1 Base Currency

There is one base currency per business — for example BDT. You set its code, name, symbol and how many decimal places it uses (default 2). All reports are ultimately presented in this currency using the exchange rate on the transaction date.

8.2 Foreign Currencies

Each foreign currency has a code, name, symbol, decimal places and an inactive flag. Inactive currencies disappear from new dropdowns but remain on past transactions. To add one, open Settings → Currencies → Foreign Currencies and click New Foreign Currency.

8.3 Exchange Rates

Open Settings → Currencies → Exchange Rates to maintain dated rates.

When you enter a foreign-currency transaction, the system looks up the most recent rate on or before that date. If no rate exists for that date, it uses 1. Unrealised exchange differences are posted to the dedicated currency gains/losses account and appear on the Profit & Loss Statement.

9. Custom Fields

Location: Settings → Custom Fields

Custom fields let you add your own fields to almost any form — for example, a delivery reference on a sales invoice, a warranty date on an inventory item, or a dropdown for sales region on a customer.

Inside Settings you will see five types:

What you will do

1. Choose the type and click New Custom Field.
2. Enter a name and choose where it should appear — for example Customer, Sales Invoice or Sales Invoice — Line.
3. Set size, description and whether it should be shown on the view screen or moved to the top of the form.
4. Save. The new field appears immediately on the chosen forms as an extra input, as a column you can show/hide via Edit Columns, and as a merge tag you can use in themes and footers.

10. Date & Number Format

Location: Settings → Date & Number Format

This single form controls how dates and numbers are displayed everywhere — on screens, in tables and on printed PDFs.

You choose the date pattern (for example dd/MM/yyyy), the decimal and thousand separators, and the fiscal year start. Changes apply instantly to all views and prints without altering stored data.

11. Divisions

Location: Settings → Divisions

Divisions are tracking codes for segment reporting — for example North, South or Retail, Wholesale etc. They are not accounts; they are tags that travel with transactions.

How the system uses divisions

Every line that supports divisions shows a Division dropdown when the related account allows it, and many master records (Customer, Supplier, Inventory Item, Project) have a division that auto-fills onto new lines. Profit & Loss Statement, Balance Sheet (with interdivisional loan elimination), Trial Balance, General Ledger Summary, Aged Payables/Receivables, Division Exception Report, Tax Summary and Inventory Valuation can all be filtered by division. Payslip lines can carry a different division from the header.

12. Expense Claim Payers

Location: Settings → Expense Claim Payers — only when Expense Claims is turned on

This is the list that feeds the Paid By field on an expense claim. Payers can be employees or other named payers you create here.

Each payer you add becomes selectable on the expense claim form. The claim amount is tracked against that payer and appears on the Expense Claims Summary and on the payer's clearing account.

13. Forecasts

Location: Settings → Forecasts

Forecasts are budget overlays — a dated set of expected income and expense amounts by account. They do not post to the ledger.

The Profit & Loss Statement — Actual vs Budget and Forecast Profit & Loss Statement reports compare ledger actuals against these forecasts.

14. Inventory Locations

Location: Settings → Inventory Locations — only when Inventory Items is turned on

Locations are warehouses or storage places — for example Main Warehouse or Overflow Bay etc.

Inventory movements (goods receipts, delivery notes, transfers) let you choose a location. The report Inventory Quantity by Location shows quantities per item per location. Transferring stock between locations creates opposite quantity movements.

15. Investment Market Prices

Location: Settings → Investment Market Prices

This is the mark-to-market price list for investments. Each row records:

The Investment Revaluation Worksheet reads the latest price for each investment and posts the difference between cost and market value as an unrealised gain or loss.

16. Payslip Items

Location: Settings → Payslip Items — only when Payslips is turned on (which itself requires Employees)

This is where you define the building blocks of a payslip. There are three lists.

16.1 Earnings Items

Examples: Basic Salary, Overtime, House Rent, Medical Allowance etc.

16.2 Deduction Items

Examples: Income Tax, Health Insurance, Loan Repayment, Unpaid Leave etc.

16.3 Contribution Items

Examples: Employer Social Security, Provident Fund Matching etc. These are costs paid by the employer on top of the employee's pay.

17. Report Optimizations

Location: Settings → Report Optimizations

This stores saved column layouts and ordering presets for reports. Each optimization remembers which columns you chose to show, how they are sorted, and which groups are collapsed, per report.

You do not need to configure this to run reports — it only controls presentation. It affects any report that offers Edit Columns.

18. Reporting Categories

Location: Settings → Reporting Categories

Reporting categories are tags that group ledger rows across different features. There are groups for payslip items and for tax lines. For example, you can group several tax codes under VAT and several payslip earnings under Salary.

You create a category here and then assign it on the related record — for example on a Tax Code or a Payslip Earnings Item. Reports such as Tax Summary, Tax Reconciliation and Payslip Totals per Item and Employee group by this tag. Changing a tag re-groups past and future rows on the next report run without altering the underlying data.

19. Tax Codes

Location: Settings → Tax Codes

Tax codes define the rate, the account where tax is posted, and how tax appears on printed documents.

On transaction lines where tax is enabled, you will see a Tax Code dropdown. The system splits the line amount into net and tax portions and posts the tax to the configured account. Missing accounts cause the tax portion to fall to Suspense — correct it before closing the period.

20. Bank Rules

Location: Settings → Bank Rules — only when Receipts or Payments is turned on

Bank rules automate the categorization of bank statement lines that would otherwise remain uncategorized. They are suggestion rules — they do not post to the ledger by themselves.

20.1 What you will do — creating a rule

20.2 When do bank rules apply? — Import only, and only via Uncategorized

Bank rules are not applied at the moment you import a bank statement. Import always creates Uncategorized receipts and payments — each imported line becomes a receipt or payment with only an amount, date and description and no account. The ledger for that line is held in Suspense against the selected bank account so the books stay balanced.

Rules come into play on the Uncategorized Receipts and Uncategorized Payments screens:

• Open Bank and Cash Accounts — the table shows a count of Uncategorized Receipts and Uncategorized Payments per bank account. The same alert badge appears at the top of the Receipts and Payments lists when uncategorized items exist.
• Open Uncategorized Receipts or Uncategorized Payments. For each line the system looks up your Receipt Rules or Payment Rules that match the bank account, description and amount, sorted with the most specific (longest keywords) first. If a rule matches, the screen shows a preview of the suggested accounts (grey Suspense crossed out, green suggested account). If no rule matches, both sides show Suspense and the checkbox is unticked.
• Tick the lines you want to apply and click Batch Update — the system updates those receipts or payments with the rule's contact and lines in one go.

20.3 What happens if you create a receipt or payment without setting an account

The system allows you to save a receipt or payment even when every line has no Item and no Account — the line's subsidiary fields (customer, supplier, employee, etc.), tax code and division are also hidden until an account is chosen. This is intentional for the import flow, but you can also trigger it manually.

When saved this way, the transaction is marked Uncategorized:

• On screen: it appears in the Uncategorized count on Bank and Cash Accounts, in the alert banner on the Receipts or Payments list, and as a row on the Uncategorized Receipts or Uncategorized Payments screen.
• In the ledger: the contra leg is posted to Suspense (the system error account) while the balancing leg is still posted to the bank account you selected in the header (Received in or Paid from). The books remain balanced — Suspense holds the amount until you categorize it. Suspense is hidden on reports when its balance is zero, but a non-zero balance signals that categorization is incomplete.
• Single empty transaction still balances: even a receipt or payment with no lines produces two ledger legs — Suspense versus Cash at Bank — so the import never breaks double-entry.

How to fix an uncategorized receipt or payment

1. One by one: open the receipt or payment and choose an Item (which brings its sales or purchase account) or an Account plus any required subsidiary (customer for Accounts Receivable, supplier for Accounts Payable, employee for Employee Clearing, etc.). Fill the amount on the line, add tax code or division if needed, and save. The Suspense leg reposts to the chosen account immediately.
2. In bulk via rules: create a Receipt Rule or Payment Rule that matches the description (and optionally bank account and amount), then return to the Uncategorized screen, tick matching rows and click Batch Update — the rule's lines replace Suspense in one action for many rows at once.
3. Verify: re-open Bank and Cash Accounts — the Uncategorized count for that bank should drop. Open Trial Balance or General Ledger Transactions and confirm Suspense is back to zero.

20.4 Scope and entire-system behavior

• Import is the primary creator of Uncategorized. Every supported import format — QIF, OFX, QFX, STA, SWIFT 940, CAMT.530 XML, CSV and others — follows the same path: parse into lines (date, description, amount) → create Uncategorized receipt or payment with the bank account from the import header and no account on the line → ledger via Suspense.
• Duplicate protection: the importer skips lines already present in the ledger (same date, amount, description and cleared status) and respects the Lock Date.
• No automatic posting from rules alone: a rule никогда не posts by itself and never modifies the import process. Until you confirm via Batch Update or manual edit, the imported transaction stays uncategorized on Suspense.
• Other documents ignore rules: sales invoices, purchase invoices, quotes, orders, journal entries, expense claims and forecasts never consult bank rules — they have their own item and account dropdowns. Rules exist solely to speed up the Uncategorized step after bank import.
• Where to see the result: after categorization, the transaction moves out of Uncategorized, disappears from the alert, and its ledger moves from Suspense to the real account. Reports such as Profit & Loss Statement, Balance Sheet, General Ledger Summary and Tax reports then reflect the correct account immediately.

21. Customer Dashboards

Location: Settings → Customer Dashboards — only when Customers is turned on

A Customer Dashboard is an external portal you can share with a single customer so they can view their own documents — quotes, orders, invoices and more — without logging into your business. You create one dashboard per customer and choose which document types that portal will show.

What you will do

1. Open Settings → Customer Dashboards and click New Customer Dashboard.
2. Choose the Customer this portal is for.
3. Tick the document types you want that customer to see:

4. Click Create. Open the dashboard record and click Go to Customer Dashboard to open the portal in a new tab — this is the link you share with the customer.

Which documents the customer sees — and what each document list shows

The portal has navigation with Summary (always visible) and one entry per ticked box. A badge shows how many documents of that type exist for the customer. Clicking a section opens a table; each row has a View button to open the full document as you see it internally (printed view with a Print button).

22. Email Settings

Location: Settings → Email Settings

This has two parts:

Use the Test Email action to send a test message after saving. No accounting impact — emails only attach the document PDF produced from the current view.

23. Footers

Location: Settings → Footers

Footers are reusable blocks printed at the bottom of documents — terms, bank details, or notes that you want on many forms. There are sixteen groups, one per document type (Sales Invoices, Purchase Invoices, Receipts, Payments, Payslips and so on).

You create a footer in the relevant group and then select it on the document form. The chosen footer is appended to the printed/PDF view. Footers do not affect the ledger.

24. Integrations

Location: Settings → Integrations

Connectors to external services. The built-in example is Google Drive for backups — you authorize access and choose the backup folder. The file stored is a copy of the business data file.

Integrations are transport only and have no ledger impact. Additional connectors can appear here when available.

25. Inventory Kits

Location: Settings → Inventory Kits — only when Inventory Items is turned on

A kit is a bundled item sold as one unit but stocked as components — for example a Starter Pack made of Item A + Item B. You define the item code, item name, unit name, default selling price and the component list.

When you sell a kit, the system expands it into its components for inventory and posts each component's quantity and value separately. The kit itself is not an account — its components are.

26. Lock Date

Location: Settings → Lock Date

This prevents back-dated changes after you have closed a period.

27. Non-inventory Items

Location: Settings → Non-inventory Items

Use this for services or non-stocked goods you buy or sell but do not track quantities for.

Unlike inventory items, non-inventory items do not create quantity-on-hand movements — only amounts are posted.

28. PDF | Themes | Extensions

Location: Settings → PDF | Themes | Extensions

This controls the printed appearance and optional scripting. You will see three cards inside: PDF Settings, Themes and Extensions.

28.1 PDF Settings

Open Settings → PDF | Themes | Extensions → PDF Settings and turn the toggle on or off. When on, every document view shows a PDF button that generates a PDF from the current theme. When off, you can still print via the browser's Print → Save as PDF — for best results with custom themes, use Google Chrome.

28.2 Themes — custom print templates

Themes let you design exactly how a document prints, for different paper sizes (A4, 80mm or 58mm thermal) and printer types. A theme is an HTML template with placeholders that the system fills in.

What you will do

1. Open Settings → PDF | Themes | Extensions → Themes and click New Theme.
2. Paste your HTML template. You can start from one of the samples below and adjust colours, widths and margins.
3. Click Create. To use it, open any document (for example a sales invoice), choose the theme in the Theme dropdown and print. You can edit or delete the theme later from the same list.

Useful placeholders inside a theme:

Sample 1 — Sales Invoice, Regular (A4) Theme

Use this as a starting point for a standard A4 invoice. It includes a logo and title bar, customer and header fields, a bordered line table with column headers, totals, custom fields, a status stamp and a coloured footer. The footer is fixed to the bottom on print.

<table style="padding: 30px 60px; print-color-adjust: exact; width: 100%;" class="w-full themeInvoice">
  <thead>
    <tr><td colspan="99">
      <table style="margin-bottom: 20px" class="w-full"><tr>
        {% if business.logo != null %}<td style="width: 300px"><img src="{{ business.logo }}" style="max-height: 150px; max-width: 300px;" /></td>{% endif %}
        <td style="font-weight: bold; font-size: 32px; border-bottom: 5px solid #d3d3d3; padding: 20px; text-align: right;">{{ title }}</td>
      </tr></table>
      <table style="margin-bottom: 20px" class="w-full"><tr>
        <td>
          <div style="font-weight: bold; text-decoration: underline;">Customer Information:</div>
          <div style="font-weight: bold;">{{ recipient.name }}</div>
          <div>{{ recipient.address | newline_to_br }}</div>
        </td>
        <td style="text-align: right;">
          {% for field in fields %}
            <div style="font-weight: bold;">{{ field.label }}</div>
            <div style="margin-bottom: 10px;">{{ field.text }}</div>
          {% endfor %}
        </td>
      </tr></table>
      <div style="font-size: 14px; font-weight: bold; margin-bottom: 20px;">{{ description }}</div>
    </td></tr>
    <tr style="background: #d3d3d3;">
      {% for column in table.columns %}
        <td style="border: 1px solid #000; font-weight: bold; padding: 5px 10px; text-align: {{ column.align }};">{{ column.label }}</td>
      {% endfor %}
    </tr>
  </thead>
  <tbody>
    {% for row in table.rows %}
      <tr>{% for cell in row.cells %}
        <td style="border: 1px solid #000; padding: 5px 10px; text-align: {{ table.columns[forloop.index0].align }};">{{ cell.text | newline_to_br }}</td>
      {% endfor %}</tr>
    {% endfor %}
    {% for total in table.totals %}
      <tr>
        <td colspan="{{ table.columns | size | minus:1 }}" style="text-align: end; padding: 5px 10px;{% if total.inherit_string %} font-weight: bold;{% endif %}">{{ total.label }}</td>
        <td style="border: 1px solid #000; text-align: right; padding: 5px 10px;{% if total.inherit_string %} font-weight: bold;{% endif %}">{{ total.text }}</td>
      </tr>
    {% endfor %}
    {% for field in custom_fields %}
      <tr><td colspan="99"><div style="font-weight: bold; padding-top: 20px;">{{ field.label }}</div><div>{{ field.text | newline_to_br }}</div></td></tr>
    {% endfor %}
  </tbody>
</table>
<div style="background: #5783a9; color: #fff; text-align: end; padding: 10px 20px; font-size: 11px; text-transform: uppercase;">
  <div style="font-weight: bold;">{{ business.name }}</div>
  <div>{{ business.address | replace: "\n", " " }}</div>
</div>
<style media="print">@page { size: A4; margin: 0; } #footer { position: fixed; bottom: 0; width: 100%; }</style>

Full regular theme HTML is published at twoaccountsweb.com/custom-theme — preview image: /static/themes/sales-invoice-theme-html.png.

Sample 2 — POS Invoice, Thermal (58mm / 80mm) Theme

Compact 250px-wide layout for thermal printers. Business name and address centred at the top, customer fields on dashed separators, a compact column header row, rows with narrow columns, totals right-aligned and a thank-you line at the bottom. Adjust width: 250px to 280px for 80mm paper.

<table style="background: #fff; width: 250px; color: #000; text-transform: capitalize;" align="left">
  <thead>
    <tr><td align="center">
      {% if business.logo != null %}<img src="{{ business.logo }}" style="height: 75px; width: 130px;">{% endif %}
      <div style="font-size: 20px; font-weight: bold;">{{ business.name }}</div>
      <div style="font-size: 10px; text-transform: uppercase;">{{ business.address | replace: "\n", " " }}</div>
      <div style="font-weight: bold; font-size: 15px; text-align: center;">{{ title }}</div>
    </td></tr>
    <tr><td>
      <div style="border-bottom: 2px dashed #d1d1d1; padding: 7px; font-size: 12px;">Customer Name: <span style="font-weight: normal;">{{ recipient.name }}</span></div>
      <div style="border-bottom: 2px dashed #d1d1d1; padding: 7px; font-size: 12px;">Description: <span style="font-weight: normal;">{{ description }}</span></div>
    </td></tr>
  </thead>
  <tbody>
    <tr><td>
      {% for column in table.columns %}<span style="width: 10%; float: left; border-bottom: 1px solid #000;">{{ column.label }}</span>{% endfor %}
    </td></tr>
    {% for row in table.rows %}
      <tr><td>
        {% for cell in row.cells %}<span style="width: 30%; float: left;">{{ cell.text }}</span>{% endfor %}
      </td></tr>
    {% endfor %}
    {% for total in table.totals %}
      <tr><td style="text-align: right; font-size: 13px; font-weight: bold;">{{ total.label }}: {{ total.text }}</td></tr>
    {% endfor %}
    <tr><td style="text-align: center; border-top: 2px dashed #d1d1d1; padding: 7px;">Thank you. Visit again.</td></tr>
  </tbody>
</table>

Full POS theme HTML is published at twoaccountsweb.com/custom-theme — preview image: /static/themes/sales-invoice-theme-pos-html.png. Use it for receipts and small invoices where every millimetre matters.

28.3 Extensions — custom JavaScript

Extensions let you inject custom JavaScript into specific pages or across the entire application — for example to add a button, validate a field, or automate a repetitive step. Only administrators can create and manage extensions. See twoaccountsweb.com/extensions.

What you will do

1. Open Settings → PDF | Themes | Extensions → Extensions and click New Extension.
2. Enter a descriptive name.
3. Paste your JavaScript code.
4. Choose where it should run: a Custom URL (e.g. sales-invoices to target only sales invoices) or Everywhere to run on all pages.
5. Click Create. You can disable, edit or delete the extension at any time from the Extensions list.

Sample — show the current page URL

Minimal example that you can paste as an extension and change to your own logic:

// This extension will show the current URL in an alert
var url = window.location.pathname;
alert("Current URL: " + url);

Replace the alert with any page modification you need — for example hiding a field, adding a calculated column, or calling an external service. Because extensions run as plain JavaScript in the browser, you can use document.querySelector, fetch and normal DOM APIs.

Themes render what you already see on the view screen; they cannot post to the ledger. Extensions are presentation and behaviour tweaks only.

29. Recurring Transactions

Location: Settings → Recurring Transactions

Recurring transactions are templates that generate real documents on schedule. There are ten types: Recurring Sales Invoices, Purchase Invoices, Payments, Receipts, Journal Entries, Payslips, Sales Quotes, Sales Orders, Purchase Orders and Credit Notes.

You create a template just like a normal document but with a repeat schedule. When the due date arrives, the system clones the template into a real transaction that then posts to the General Ledger in the normal way. You can also copy any view to a recurring template via the Copy to menu.

30. User Permissions

Location: Settings → User Permissions

This controls who can see and change what in this business.

The two layers

What you will do for a restricted user

1. Create the user in the global Users area (if not already created) and grant access to this business.
2. Open Settings → User Permissions and click the user.
3. Choose Custom Access (or Full Access to bypass all checks).
4. For Custom Access, you will see a checkbox tree by area — tick the areas the user can see. For leaf areas you can choose View only, View + Create, View + Create + Update, or View + Create + Update + Delete.
5. Optionally restrict which Bank and Cash Accounts the user can see — restricted accounts are filtered from every cash report for that user.

Permissions are checked before every save, delete or reorder. If a user tries to do something beyond their access level, the action is rejected.

31. Withholding Tax

Location: Settings → Withholding Tax

This is a simple switch with two checkboxes:

When either box is ticked, purchase and sales invoice lines gain withholding tax fields. Amounts withheld are posted to the dedicated withholding tax receivable/payable control accounts and later settled via the Withholding Tax Receipts tab.

32. Which Settings Appear When

End of Settings Guide